Switching from Ooma to Microsoft Teams Phone: How It Can Save Your Business Money

If your business is currently using Ooma Office for VoIP, you may think you're already saving compared to traditional phone systems. But there's a smarter, more integrated solution that can deliver even greater savings, while improving flexibility, reliability, and collaboration.

Microsoft Teams Phone isn’t just a phone system; it’s a full communication hub that brings calling, chat, video, file sharing, and meetings into one platform. And for many businesses, switching from Ooma to Teams Phone can cut costs and streamline operations in surprising ways.

Let’s break down how.

1. Lower Total Monthly Costs

At first glance, Ooma’s pricing looks competitive. But costs add up quickly when you factor in:

• Per-user licensing

• Extra charges for advanced features (like call recording or ring groups)

• Additional hardware (like Ooma base stations or IP phones)

With Microsoft Teams Phone:

• You can often bundle licensing into your existing Microsoft 365 subscription

• No need to buy additional devices; employees can use the Teams app on their computer or smartphone

• Enterprise-grade features are built-in without extra fees

Many businesses see 25–40% savings per user per month after switching.

2. One Platform to Manage, Not Two

Ooma is a dedicated VoIP solution. Microsoft Teams is an all-in-one collaboration platform. If you're already paying for Microsoft 365, adding Teams Phone means:

• No need to manage a separate phone system

• Centralized administration via Microsoft 365 Admin Center

• Reduced IT overhead and simplified onboarding

You’re consolidating your phone system, chat, meetings, and file sharing into one trusted ecosystem.

3. Eliminate Redundant Tools

Ooma doesn’t handle meetings, chat, file storage, or scheduling, you need other apps for that. And those tools cost money.

Microsoft Teams Phone replaces:

• Zoom or other video conferencing services

• Slack or other chat apps

• File sharing platforms like Dropbox

• Manual calendar integrations

Fewer apps = fewer bills = more money saved.

4. Built for the Hybrid Workforce

Ooma’s system still leans on physical phones and office-based infrastructure. Teams Phone is fully cloud-native and designed for flexibility:

• Employees can call from anywhere using their laptop or smartphone

• No need for VPNs or complex call routing

• Seamless experience whether you’re remote, hybrid, or in-office

This flexibility saves time and infrastructure costs, especially for businesses supporting remote teams.

5. Enterprise-Grade Security and Compliance

With Teams Phone, you're backed by Microsoft's industry-leading security. This includes:

• End-to-end encryption

• Role-based access controls

• Compliance with HIPAA, GDPR, SOC 2, and more

Ooma’s features may suit small teams, but growing businesses often need the advanced protections Microsoft offers, without paying a premium to bolt it on.

Real Savings: A Case Example

A 15-person business using Ooma might be paying:

• $19.95/user/month base fee = ~$300/month

• $200+ in annual hardware upkeep

• Additional charges for advanced features like voicemail transcription or integrations

With Microsoft Teams Phone:

• You could cut monthly costs to $12–$15/user (if bundled with Microsoft 365)

• Eliminate redundant software

• Lower IT maintenance time

Over a year, that’s a potential savings of $1,500–$3,000, plus added productivity.

Make the Switch with Confidence

At Veith Technologies, we specialize in helping small and mid-sized businesses transition from VoIP providers like Ooma to Microsoft Teams Phone, seamlessly and securely.

We’ll handle:

• Number porting

• Call flow setup

• Staff training

• Licensing and support

Ready to see how much you can save?

Contact Veith Technologies today for a free Teams Phone migration consultation and cost analysis.